BIM Coordination Meeting Process
A coordination meeting is where the disciplines agree who moves what. A clear process turns it from an argument into a decision.
Before the meeting
- Each discipline updates and publishes its model to the agreed deadline.
- The coordinator federates the models and runs the clash tests.
- Results are grouped and the priority issues circulated in advance.
In the meeting
- Review the priority clashes in the agreed order.
- Decide who changes what, using the agreed priority rules.
- Record each action with an owner and a date.
After
- Issue the minutes and updated issues log.
- Re-run the tests after the next model update and track the trend.
The tool side is in Navisworks clash detection workflow; the bigger picture is in data center BIM.
Written by the Vision Matrix Institute editorial team. Worked examples use stated, illustrative assumptions; check them against your project data, the applicable standards and manufacturer datasheets before use.
Frequently Asked Questions
What is a BIM coordination meeting?
A regular meeting where the disciplines review the federated model and clash results and agree on actions to resolve conflicts.
How often should it happen?
As the project needs; many projects hold them weekly or fortnightly during design and construction coordination.
Who attends?
A representative of each discipline with authority to change their model, the BIM coordinator, and the project manager where needed.
How is progress tracked?
By an issues log with owners and dates, and by clash counts over time.
Want to learn this properly?
This topic is covered in depth in our Electrical Design – Data Center Specialist program.
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